CITY OF NORTH LAUDERDALE

INFORMATION SYSTEMS DIVISION

 

To:                  Honorable Mayor and City Commission

 

From:              Richard D. Sala, City Manager

 

By:                  Brian K. Raducci, Finance Director

                        Jack Naparano, IT Manager

 

Date:               January 9, 2007

 

Subject:           Purchase and Installation of a Network Storage System

 

Recently, the Staff realized that network stored data is increasing at a rate faster than expected.  This data is made up of records retention information which includes, document imaging, email archives and daily business transactions.  Although growth was foreseen and a plan to manage it was developed, the proposed solution was not scheduled for implementation until the first quarter of FY 2008.  Staff feels it would be better to implement the proposed solution earlier due to increasing storage demands and the anticipated new computer business system installation and conversion.

 

Although there are many storage solutions to choose from, the proposed solution is a Network Storage System (System).  This System would provide the City with a scalable storage platform for the next 3 – 5 years.  There are many advantages in selecting this type of Storage System over simply increasing server disk capacity.  The main purpose for this System is to provide centralized, managed data storage; improved backup and restore capability; improved disaster recovery capability; secure, segregated archive files; user home directories; employee training databases and business system file storage.

 

Staff has reviewed the City’s data storage needs and has evaluated many types of network storage systems for functionality, compatibility and cost.  As a result, Staff is recommending the purchase of a System from Sencilo, at a cost not to exceed GSA pricing or $23,554.  The particular System is unique and it our understanding that Sencilo is the State’s sole distributor for this product.  This System is currently being utilized by the cities of Sunny Isles Beach and Holly Hill and there are approximately 60 similar installations throughout the country.  The two (2) Florida cities were contacted to obtain references on the product as well as the distributor and both cities had positive experiences.

 

Attached please find a table outlining the quotes from three vendors, for similar, but different types of network storage systems.  Funds for this project are available in the FY 2007 Adopted Budget (G/L 530-0801-519.51-26).

 

Vendor

Network Storage

Sencilo

$23,554.00

EMC

$51,425.00

Netapp

$52,500.00

 

 

Recommendation:

 

That City Administration recommends Commission’s consideration and approval of the attached Resolution authorizing the expenditure of funds for the purchase of a Network Storage System for a purchase price not to exceed $23,554 from Sencilo.

 

 

RESOLUTION NO. ______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF A NETWORK STORAGE SYSTEM FOR A PURCHASE PRICE NOT TO EXCEED $23,554 FROM SENCILO; PROVIDING FOR THE ALLOCATION OF FUNDS; AND PROVIDING FOR AN EFFECTIVE DATE.

 

            WHEREAS, the City of North Lauderdale intends to acquire a Network Storage System for City Hall and

 

            WHEREAS, the City Commission of the City of North Lauderdale has further determined that a need exists to provide funding for a Network Storage System for City Hall to better support the City’s data infrastructure, for a purchase price not to exceed $23,554;

 

            NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, THAT:

 

Section 1:         That the City Commission of the City of North Lauderdale, Florida, be and the same does hereby authorize an expenditure not to exceed $23,554 for the purchase of a Network Storage System from Sencilo for City Hall.

 

Section 2:         That the funds for said purchase shall be provided from the FY 2007 Adopted Budget (G/L 530-0801-519.51-26).

 

Section 3:         That this Resolution shall take effect immediately upon adoption.

 

PASSED and ADOPTED by the City Commission of the City of North Lauderdale, Florida, this 9th day of January, 2007.

 

APPROVED AS TO FORM:

 

                                                                       

CITY ATTORNEY SAMUEL S. GOREN

                                                                                                                                   

                                                                        MAYOR JACK BRADY

 

                                                                                                                       

                                                                        VICE MAYOR RICH MOYLE

ATTEST:

 

                                               

CITY CLERK C. MILLI DYER