INTER-OFFICE
CORRESPONDENCE
MEMORANDUM
NO. 2008-009
TO: Mayor Jack Brady
Members of the City
Commission
CC: Richard Sala, City Manager
Ambreen Bhatty,
Assistant City Manager
Mike Shields, Public
Works Director
FROM: Samuel
S. Goren, City Attorney SSG
Michael
D. Cirullo, Jr.,
DATE: January 24, 2008
RE: City of
After rejecting all proposals received last year
in response to RFB Bid # 07-07-293 for Emergency Push and Storm Debris
Collection, the City Commission directed that a new competitive selection
process be undertaken to select qualified contractors for the referenced
services. As a result, this office has
prepared a Request for Qualifications for review and authorization by the City
Commission.
The Request for Qualifications is a competitive
selection process that is intended to have the City Commission select the most
qualified firm or firms to provide the services. The attached RFQ does not solicit any prices
for the services; rather, it solicits information on a firm’s qualifications to
provide those services. All references
to sealed “bids” and pricing have been removed, but specific references to FEMA
pricing and reimbursement regulations have been added. Once firms are selected by the City
Commission, agreements will need to be negotiated with the selected firms. Per Federal Emergency Management Agency (FEMA)
regulations, the prices must be consistent with prices in the area for the same
or similar services.
One item of the RFQ requires direction from the
City Commission. As the City Commission
will be selecting the firms, direction is needed as to how to establish that
selection process. For example, the City
Commission should decide:
·
if
it intends to short-list the firms;
·
if
it intends to provide interviews to any or all of the firms; and,
·
the
role of the City Administration in the selection process.
Once the City Commission provides direction,
that portion of the RFQ will be completed, and revisions will be made if
necessary based upon City Commission review of the proposed RFQ.
Assuming the City Commission authorizes the
issuance of the RFQ, it is anticipated that the selection process will be
completed by June 1, 2008 (the first day of Hurricane Season). At the present time, the schedule is
tentatively set as follows:
January 31, 2008: RFQ publication
March 1, 2008: Deadline
for responses/date of opening
March 1-April 1, 2008: Selection of qualified firms by the City Commission
April 1-May 1, 2008: Negotiation of Agreements with Selected firms
May 13, 2008: Agreements
presented to the City Commission for execution
REQUESTED ACTION: The City Commission is requested to provide direction on the
selection process, and authorize the issuance of the attached RFQ.
Enclosure
H:\790287.NL\MEMO 2008\2008-009 (Storm Debris RFP).doc