CITY OF NORTH LAUDERDALE

INFORMATION TECHNOLOGY DIVISION

 

 

To:                  Honorable Mayor and City Commission

 

From:              Richard D. Sala, City Manager

 

By:                  Brian K. Raducci, Finance Director

Jack Naparano, Information Technology Manager

 

Date:               February 13, 2007

 

Subject:           Sungard HTE, Inc. Annual Maintenance Contract Payment

 

In 1997, the City entered into an agreement with Sungard HTE (“HTE”) to provide the City with software for its business applications.  As with any software provider, the City’s agreement calls for an annual software maintenance fee that provides for periodic program updates (e.g., W-2’s, 1099’s, etc.) to the various HTE modules.  The FY 2007 maintenance fee is $61,675.00 – a 1.1% increase over the prior year and covers the period starting January 1, 2007 – December 31, 2007.

 

Under the terms of the agreement, …“this Agreement will remain in effect from the date it was signed until it is terminated by either HTE or the City upon one (1) month written notice.”

 

Funds necessary for this expenditure have been properly budgeted for and appropriated in the City’s Information Technology Fund (G/L 530-0801-519.46-48).

 

Although the City Commission approved the acquisition of a new computer application software systems, installation and training from Tyler Technologies, Inc. (Munis) at the Commission meeting held on January 30th, 2007, the City will still be using HTE (or at least some of its modules) until all modules have been transitioned to the Munis software platform. Therefore, this maintenance agreement is needed until that time. Please be advised that Munis has agreed to waive their first year maintenance cost, with the exception of some minimal third party maintenance costs which they have no control over, to prevent the City from having to incur two separate maintenance costs simultaneously.

 

Recommendation:

 

The Administration recommends Commission’s consideration and approval of the attached Resolution authorizing payment of the “HTE” maintenance fee in the amount of $61,675.00 for the period starting January 1, 2007 – December 31, 2007.

 

RESOLUTION NO. _____

 

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, AUTHORIZING payment of the “HTE” maintenance fee in the amount of $61,675.00 for the period STARTING January 1, 2007 – December 31, 2007 AND PROVIDING AN EFFECTIVE DATE.

 

 

BE IT RESOLVED BY THE CITY COMMISSION` OF THE CITY OF NORTH LAUDERDALE, FLORIDA:

 

Section 1:         That the City Commission of the City of North Lauderdale does hereby authorize payment of the HTE maintenance fee in the amount of $61,675.00 for the period starting January 1, 2007 to December 31, 2007.

 

Section 2:         That the funds for said purchase shall be provided from the FY 2007 Adopted Budget (G/L 530-0801-519.46-48).

 

Section 3:         This Resolution shall become effective immediately upon its passage and adoption.

 

PASSED and ADOPTED by the City Commission of the City of North Lauderdale, Florida, this 13 day of February, 2007.

 

APPROVED AS TO FORM:

 

                                                                       

CITY ATTORNEY SAMUEL S. GOREN

 

                                                                                                                                               

                                                                                    MAYOR JACK BRADY

 

 

                                                                                                                                               

                                                                                    VICE MAYOR RICH MOYLE

 

ATTEST:

 

 

                                                                       

CITY CLERK C. MILLI DYER