INFORMATION TECHNOLOGY DIVISION
M E M O R A N D U M
To: Honorable
Mayor and City Commission
From:
By: Brian K. Raducci, Finance Director
Date: May
29, 2007
Subject: Approval to Update Access List to the
Information Technology Safety Deposit Box
The
Information Technology Division stores various records, licenses and media in a
safety deposit box located at a local SunTrust Bank Branch. The safety deposit box provides an off-site
repository of original documents, media and backup data for disaster recovery
purposes.
We
are requesting approval to update the current list of authorized personnel who
can access this safety deposit box. In
addition, SunTrust
has requested Commission approval whenever personnel changes are made to the
signature control card. They will use
the approved agenda personnel list along with the signed signature card to
control safety deposit box access.
The following individuals were previously authorized
and will continue to have access to the account described above:
Brian
K. Raducci Finance Director
We are requesting that the following individuals be added
to the authorized list of those who have access to the account described above:
James Fondo Police
Chief/Public Safety Director
Mike Mooney Systems
Technician
At this time, the form will be updated to reflect the following deletions:
Lou Cavallo Former Police Chief/Public Safety
Director
Steve Stark Former Systems Technician
Frank Salaris Former Systems Technician
Andrea Gerlach Former
Deputy City Clerk II
RECOMMENDATION:
The Administration recommends Commission’s consideration
and approval of the attached resolution authorizing and directing the City
Manager to update the list of authorized users for all SunTrust Safety Deposit
Accounts and the Safety Deposit Account Signature Card.
RESOLUTION NO ________
A RESOLUTION OF
THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, AUTHORIZING AND
DIRECTING THE CITY MANAGER TO UPDATE THE LIST OF AUTHORIZED USERS FOR ALL
SUNTRUST SAFETY DEPOSIT ACCOUNTS AND THE SAFETY DEPOSIT ACCOUNT SIGNATURE CARD,
PROVIDING FOR SEVERABILITY AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission for the
City of North Lauderdale (“City”), previously authorized the use of SunTrust
Bank for Banking Services; and
WHEREAS, as a result of changes in the
City’s administration staff, it is necessary to advise SunTrust Bank of those
changes and to revise the City’s Safety Deposit Account Signature Card in order
to designate the appropriate City representatives who are authorized to have
access to all of the City’s s Safety Deposit Accounts; and
WHEREAS, the City Commission finds that it is in the best interest of the City
to approve the changes to the Safety Deposit Account Signature Card in order to
designate the appropriate City representatives who will have authority to
access all of the City’s Safety Deposit Accounts and to maintain proper
internal controls.
NOW, THEREFORE, BE IT RESOLVED BY
THE CITY COMMISSION OF THE CITY OF
Section 1. The foregoing “WHEREAS” clauses are hereby ratified
and confirmed as being true and correct and are hereby made a specific part of
this Resolution upon adoption hereof.
Section 2. That the City Manager be and the same is
hereby authorized, and directed to update the list of authorized users for all
of the City’s Safety Deposit Accounts via the Safety Deposit Account Signature
Card.
Section 3. That
this amendment shall delete former Police
Chief/Public Safety Director, Lou Cavallo and Former Systems Technicians Steve
Stark and Frank Salaris as well as former Deputy City Clerk II Andrea Gerlach and add Police Chief/Public Safety Director, James Fondo and Systems Technician Mike Mooney as authorized users to the
Safety Deposit Account.
Section 4. This Resolution shall take effect
immediately upon its adoption.
PASSED AND ADOPTED BY THE CITY COMMISSION
OF THE CITY OF
APPROVED AS TO FORM:
__________________________________
CITY ATTORNEY SAMUEL S. GOREN
_______________________________
MAYOR
JACK BRADY
_______________________________
VICE
MAYOR RICH MOYLE
ATTEST:
_________________________________
DEPUTY CITY CLERK