CITY OF NORTH LAUDERDALE

PARKS AND RECREATION DEPARTMENT

 

TO:                 Mayor and City Commission

FROM:           Richard D. Sala, City Manager

BY:                  Michael Sargis, Parks and Recreation Director

DATE:            June 19, 2007

SUBJECT:     One Year Extension of Community Shuttle Operations Contract with Limousines of South Florida

 

In June of 2006, the City solicited bidders through RFP 06-06-287 to operate two City buses for the Community Shuttle Program.  The City received two bids and on July 11th, 2006, the Commission authorized the award of the Bid to Limousines of South Florida.  The bid and corresponding agreement was a 1-year agreement with the potential for up to 3-1 year renewals. 

 

As we conclude our 8th month of operation with Limousines of South Florida, we are seeking the Commission’s approval to extend the agreement for the 2007-2008 fiscal year at a operating cost of $31.25 per operating hour/per bus – for a total of $62.50 per hour. Please be advised that this amount is the same as in the current year, and in accordance with the quote provided in the bid.  Although the total cost of the agreement is $146,250.00, Broward County contributes $20 per hour/per bus (a total of approximately $93,600.00 for both buses) to help off-set the cost of the agreement.  After the County’s contribution, the real cost to the City is approximately $52,650.00. The funding for the agreement is allocated in the Parks and Recreation Department’s Transportation Division Budget line item 001-7077 for Fiscal Year 07/08.

 

While we are seeking authorization to extend the agreement, we are aware of the fact that the Fiscal Year 2007-2008 Budget may drastically change due to pending Property Tax Reform Legislation by the State.  To assure that we meet the timeline to notify the vendor of our desire to extend the contract, we are proceeding as if the service will continue. Should the State Property Tax Reform Legislation impact the City’s Budget to a point where we may have to eliminate or reduce the Community Shuttle Program, we would be able to terminate or amend the agreement with a 30-day notice in accordance with Article 6, Section 6.1 of the contract.

 

The two-shuttle buses run 5 days a week – (Tuesday thru Saturday for 9 hours per day).  The shuttle does not run on City observed holidays – this is similar to all other shuttle programs operated County-wide. 

 

RECOMMENDATION: 

 

The City Administration recommends Commission’s consideration and approval of the attached resolution authorizing the City Manager to enter into a 1-year contract extension for the operation of the North Lauderdale Community Shuttle Program with Limousines of South Florida in an amount not to exceed $146,125.00 for fiscal year 07/08.

 

 

RESOLUTION NO.  __________________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, AUTHORIZING AND DIRECTING THE CITY MANAGER, TO ENTER INTO A 1-YEAR CONTRACT EXTENSION FOR THE OPERATION OF THE NORTH LAUDERDALE COMMUNITY SHUTTLE PROGRAM WITH LIMOUSINES OF SOUTH FLORIDA IN AN AMOUNT NOT TO EXCEED $146,125.00; PROVIDING FOR FUNDING; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA:

Section 1:         That the Bids for the Community Shuttle Program were initially obtained through Bid #06-06-287.

 

Section 2:         That the City Manager, is authorized to enter into a one year contract extension with Limousines of South Florida for the operation of the City’s Community Shuttle Program for an amount not to exceed $146,125.00.

 

Section 3:         That the total cost of the agreement is $146,250.00, out of which Broward County contributes approximately $93,600.00 and the total cost to the City is approximately $52,650.00.

 

Section 3:         The funding for the agreement is located within the North Lauderdale Parks and Recreation Department’s Transportation Division Budget 001-7077 for Fiscal Year 07/08

 

Section 4:         The contract shall be effective for one year – October 1, 2007 thru September 31, 2008.         

 

Section 5:         That this Resolution shall take effect immediately upon adoption.

 

PASSED and ADOPTED by the City Commission of the City of North Lauderdale, Florida this 19th day of June, 2007.

 

APPROVED AS TO FORM:

 

                                                                       

CITY ATTORNEY SAMUEL S. GOREN

                                                                       

                                                                                                                                               

                                                                        MAYOR JACK BRADY

 

                                                                                                                                               

                                                                        VICE MAYOR RICH MOYLE

 

 

ATTEST:

                                                                        ___

DEP. CITY CLERK PATRICIA VANCHERI