INFORMATION TECHNOLOGY DIVISION
M E M O R A N D U M
To: Honorable Mayor and City Commission
By: Richard D. Sala, City Manager
From: Brian
K. Raducci, Finance Director
Jack
Naparano, Information Technology Manager
Date: July
17, 2007
Subject: Computer
Replacements/Surplus for FY 2007
To enhance employee productivity and keep pace with
rapidly changing technology, the City, like many entities, uses a technology
computer replacement process for staff.
Under this process, computer equipment is replaced every 3 to 5
years. This process reduces hardware
failures and maintenance cost while also maximizing our staff’s operating use
and efficiency. Our FY 2007 computer
replacement process calls for the following computer equipment purchases to
replace our outdated equipment and expand the use of computer technology in our
City, where needed.
Computers
covered in this memorandum reflect all of the replacements for FY 2007. Replacements include new computer purchases,
computer reallocations and computers for surplus. During the year, some of the older computers
will be replaced while others that are still operating effectively will be reallocated. Equipment reallocations help reduce costs
while providing reliable equipment where needed. Since beginning the practice of replacing computers
every 3 to 5 years, the Information Technology Division has been able to
maintain a moderate and orderly annual computer replacement rate of 20 to 25%.
Recommendation:
Staff recommends
Commission’s consideration and approval of the attached resolutions:
1. Authorizing
and directing the City Manager to take all steps necessary to make an
expenditure of $25,200 for the purchase of replacement computers from Dell Computers.
2. Declaring
those certain computers as listed in the resolution, as surplus to the needs of
the City, due to the condition of the equipment or property and/or the current
needs of the City.
RESOLUTION
2007- ________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH
LAUDERDALE, FLORIDA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO TAKE ALL
STEPS NECESSARY TO MAKE AN EXPENDITURE OF $25,200 FOR THE PURCHASE OF
REPLACEMENT COMPUTERS AS SET FORTH IN SECTION 1 BELOW, MADE A SPECIFIC PART OF
THIS RESOLUTION FROM DELL COMPUTERS; PROVIDING FOR FUNDING; AND PROVIDING FOR
AN EFFECTIVE DATE.
BE
IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
Section
1: That the City Commission of the
City of North Lauderdale, Florida, be and the same
does hereby authorize and appropriate the expenditure of $25,200.00 for replacement
computers from Dell Computers.
Section 2: That the
funds allocated and appropriated pursuant hereto and for the purpose of
carrying out the tenets of this Resolution are available within the approved MIS
– Information Technology Fund – account #530-0801-519.51-27.
Section
3: This Resolution shall take
effect immediately upon adoption.
PASSED
AND ADOPTED BY THE CITY COMMISSION OF THE CITY OF
APPROVED
AS TO FORM:
____________________________________
CITY
ATTORNEY SAMUEL S. GOREN
______________________________
MAYOR JACK BRADY
______________________________
VICE MAYOR
RICH MOYLE
ATTEST:
____________________________________
DEPUTY
CITY CLERK
RESOLUTION
2007- ________
A
RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA
DECLARING THOSE CERTAIN COMPUTERS AS LISTED IN SECTION 1 BELOW, AS SURPLUS TO
THE NEEDS OF THE CITY OF NORTH LAUDERDALE, DUE TO THE CONDITION OF THE
EQUIPMENT OR PROPERTY AND/OR THE CURRENT NEEDS OF THE CITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City
Commission of the City of North Lauderdale, Florida, desires to declare the
computers listed in Section 1 below, as surplus to the needs of the City as
recommended by the City Manager due to the condition of said property. The replacement of the computers is part of
the Computer Replacement Program and the computers are obsolete, have little to
no commercial value, and that the costs of disposition of the surplus property
may even result in the computers having a negative net value.
BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF
Section 1: That
the computers listed below have become surplus to the current needs and uses of
the City, are therefore, hereby declared surplus to the needs of the City, and
shall be disposed of in accordance with Section 2-36 of the City of North
Lauderdale Code of Ordinances and the directives of the City Commission.
|
Computer Replacement for FY 2007 |
|
||||
|
|
Make |
Purchase Date |
Asset Number |
Purchase /Reallocate |
Surplus |
|
1 |
Dell |
12/10/2003 |
1007921 |
Reallocate |
Yes |
|
2 |
Dell |
12/10/2003 |
1007926 |
Reallocate |
Yes |
|
3 |
Dell |
9/25/2002 |
10003951 |
Reallocate |
Yes |
|
4 |
Dell |
12/10/2003 |
1007929 |
Reallocate |
Yes |
|
5 |
Dell |
1/25/2003 |
10003953 |
Reallocate |
Yes |
|
6 |
Dell |
1/25/2003 |
10003955 |
Reallocate |
Yes |
|
7 |
Dell |
9/25/2002 |
10000440 |
Reallocate |
Yes |
|
8 |
Dell |
9/25/2002 |
10000444 |
Reallocate |
Yes |
|
9 |
Dell |
1/29/2004 |
1007975 |
Reallocate |
Yes |
|
10 |
Dell |
1/25/2003 |
10003961 |
Reallocate |
Yes |
|
11 |
Dell |
1/25/2003 |
10003946 |
Purchase |
Yes |
|
12 |
Dell |
1/25/2003 |
10003957 |
Purchase |
Yes |
|
13 |
Dell |
1/25/2003 |
10003975 |
Purchase |
Yes |
|
14 |
Dell |
1/25/2003 |
10003967 |
Purchase |
Yes |
|
15 |
Dell |
1/25/2003 |
10003969 |
Purchase |
Yes |
|
16 |
Dell |
7/8/2002 |
10000834 |
Purchase |
Yes |
|
17 |
Dell |
7/8/2002 |
10000830 |
Purchase |
Yes |
|
18 |
Dell |
7/8/2002 |
10000826 |
Purchase |
Yes |
|
19 |
Dell |
7/8/2002 |
10000822 |
Purchase |
Yes |
|
20 |
Dell |
7/8/2002 |
10000818 |
Purchase |
Yes |
|
21 |
Dell |
7/8/2002 |
10000814 |
Purchase |
Yes |
|
22 |
Dell |
7/8/2002 |
10000808 |
Purchase |
Yes |
|
23 |
Dell |
7/8/2002 |
10000804 |
Purchase |
Yes |
|
24 |
Dell |
7/16/2002 |
10000837 |
Purchase |
Yes |
|
25 |
Dell |
7/15/2003 |
1007983 |
Purchase |
Yes |
|
26 |
Dell |
2/20/2003 |
10003982 |
Purchase |
Yes |
|
27 |
Dell |
2/20/2003 |
10003981 |
Purchase |
Yes |
|
28 |
Dell |
7/23/2003 |
1007842 |
Purchase |
Yes |
|
29 |
Dell |
7/23/2003 |
1007841 |
Purchase |
Yes |
|
30 |
Dell |
2/20/2003 |
10003980 |
Purchase |
Yes |
|
31 |
Dell |
1/25/2003 |
10003971 |
Purchase |
Yes |
|
32 |
Dell |
1/25/2003 |
10003950 |
Purchase |
Yes |
|
33 |
Dell |
1/25/2003 |
10003959 |
Purchase |
Yes |
Section
2: That this Resolution shall take
effect on the 17th day of July 2007 after the City Commission’s
final consideration of recommended changes.
PASSED
AND ADOPTED BY THE CITY COMMISSION OF THE CITY OF
APPROVED
AS TO FORM:
____________________________________
CITY
ATTORNEY SAMUEL S. GOREN
______________________________
MAYOR
JACK BRADY
______________________________
VICE
MAYOR RICHARD MOYLE
ATTEST:
____________________________________
DEPUTY
CITY CLERK