CITY OF NORTH LAUDERDALE

PARKS AND RECREATION DEPARTMENT

TO: Mayor and City Commission

FROM: Richard D. Sala, City Manager

BY: Michael Sargis, Parks and Recreation Director

DATE : July 17, 2007

SUBJECT: Vending Machine Bid

In 2004, the City Commission authorized an agreement between Krip Vending and the City of North Lauderdale for non-drink vending service at all City facilities. This vendor was selected after an RFP was solicited and bids were compared. Under the terms of the agreement, the vendor provides 10% of net profits to the City each month. As the current agreement expires soon, the staff is prepared to initiate the RFP process. This year staff recommends including Non-Drink Snack Machines, ATM Machines and possibly two video game machines in the Teen Center and Pompano Park (maximum 2 per location).

It is our intention to find a Vending Machine contract similar to the current Drink Vending Machines contract, in which the vendor pays a monthly commission to the City as well as provides some type of sponsorship for City Events. The agreement would cover all City facilities and be valid for 3 years.

The following is a timeline regarding the RFP process for Snack Machines:

· Bid Packets Available July 18 to August 17

· Opening of Sealed Proposals August 17 - 10:00 AM

· Comparison of Proposals/References August 20 to August 24

o Parks and Recreation Staff and Assistant City Manager’s Office

· Review of Proposals and Staff Recommendation August 27 to August 31

o Finance Department

· Awarding of Contract by City Commission First Meeting in September

· Start Date for Vendor Monday, October 1

Should you have any questions please feel free to speak with me.

As always we will keep you advised.

Thank you.