INTER-OFFICE CORRESPONDENCE
MEMORANDUM NO. 2007-061
TO: Mayor Jack
Brady
Members of
the City Commission
CC: Richard D. Sala,
City Manager
Ambreen
Bhatty, Assistant City Manager
Mike
Shields, Public Works Director
FROM: Samuel
S. Goren, City Attorney
Michael
D. Cirullo, Jr.,
DATE: September 12,
2007
RE: City
of
At its July 17, 2007, meeting, the City
Commission directed the preparation of a Request for Bids to competitively bid
for storm debris collection services for the City of
The City Commission considered the draft
RFB at a special meeting conducted on July 31, 2007, and authorized it to be
issued. The RFB set forth all
qualifications and pricing inquiries, and provided the mechanism for selection
by the City Commission. The selection criteria,
as set forth in the RFB, are as follows:
Price 40%
Experience 50%
Presentations 10%
The City Administration proceeded with
distributing and advertising the RFB.
The City received eleven (11) responses.
On September 5, 2007, the City Commission
held a special meeting to hear the presentations of the eleven (11) contractors
that had responded to the RFB. All but
two of the responding bidders appeared and made presentations. The fact that a firm did not appear did not
result in an automatic disqualification of those firms, and the City Commission
was still able to consider the firms based upon their submitted proposals. The City Commission determined at that
meeting that it would narrow the list of bidders to a smaller number, then
formally rank the short-listed contractors at the September 19, 2007, City
Commission meeting. At the conclusion of
the presentations, the City Commission decided to proceed with four (4) firms,
in no particular order, for final ranking on September 19, 2007:
Goodfella’s
Rolloff & Disposal, Inc.
BG
Katz Nurseries, and,
Sunshine
2000 Construction and Development, Inc.
At its September 19, 2007, meeting, the
individual City Commissioners will need to rank the four (4) firms based upon
the criteria set forth in RFB and as described above. No additional presentations will be made at
the meeting. Once the individual
Commissioners have ranked the firms from 1 to 4 (1 being the best), the firm
with the lowest average will be considered the top firm for purposes of
directing the City Administration and City Attorney’s Office to negotiate an
Agreement for the services. The City
Commissioners will be provided an appropriate document to assist in the
rankings. Note that the City Commission
is not precluded from authorizing multiple contracts for the services, but the
highest ranked firm will be considered the primary contractor for the services
in the event such is needed by the City.
The request is made by the City
Administration and City Attorney’s Office for the City Commission to rank and
select the top three (3) firms, and authorize the City Administration and City
Attorney’s Office to negotiate and execute agreements with the top three (3)
selected firms, with the top ranked firm being designated as the primary
contractor for the City for the services; and, in the event that the City
Administration and City Attorney are not successful in negotiating an
acceptable agreement with one of the top three (3) firms, that they be
permitted to then negotiate and execute an agreement with the fourth firm.
H:\790287.NL\MEMO
2007\2007-061 (Storm Debris RFP).doc