CITY OF NORTH LAUDERDALE

COMMUNITY DEVELOPMENT DEPARTMENT

 

TO:                             Mayor and City Commission

 

FROM:                       Richard D. Sala, City Manager

 

BY:                              Tammy L. Reed-Holguin, Community Development Director

                                    Mike Sargis, Parks and Recreation Director

 

DATE:                        October 9, 2007

 

SUBJECT:                 BROADVIEW/POMPANO PARK 11th ANNUAL COMMUNITY BAZAAR

 

APPLICANT: Broadview/Pompano Park Civic Association

 

As you may recall, the Broadview/Pompano Park Civic Association held its tenth annual bazaar last year after being cancelled the year before due to Hurricane Wilma.  This year the Association is requesting permission to hold the 11th annual bazaar featuring rides, exhibits and a food/toy drive, on Saturday, December 1, 2007, from 11:00 A.M. to 3:00 P.M., at the Broadview/Pompano Park Community Park.  Specific details of the proposed event are set forth in Attachment A, which is made a part of this report.

 

The 2004 bazaar was their first event that was conducted under the City of North Lauderdale jurisdiction after the annexation.  The 2004 event was approved with a request that in the future the applicant coordinate with the City to incorporate the activities into the celebration of North Lauderdale Days since Broadview/Pompano Park is now part of the City.  Last year as a compromise to incorporating the bazaar into the North Lauderdale festivities, the City held its first Arts and Crafts Fair as part of the Bazaar.  This year, however, the City budget constraints mandate that City involvement be minimal.  There will be no Arts and Crafts Fair and minimal representation at the City booth.  The Park will be closed on Sunday to reduce overtime costs as the Stage and other event items will be left in the park after the event and removed on Monday. 

 

In addition to the activities and exhibits that are included every year, the organization will provide mechanical rides that require State inspections.  Therefore, this request is being submitted for the City Commission’s approval in accordance with Section 6-28 of the City Code of Ordinances requiring the governing body to approve such special events.

 

At this time, the applicant is confident that all permits/items necessary to conduct a safe and successful special event can be secured in a timely manner.  City Commission approval will be subject to compliance with all City and County codes, including the conditions associated with the application, such as submission of an indemnity agreement and attaining certificates of insurance.

 

The applicant understands that under no circumstances would the City permit the event to proceed unless and until all applicable codes are met.  These codes must be met prior to the event’s opening and shall be continually adhered to while the event is open to the public.  

 

RECOMMENDATION

 

Based on the foregoing, it is recommended that the City Commission approve a motion authorizing this event subject to the following conditions:

 

1.                  Submission of State rides inspection report for mechanical rides.

 

2.                  City inspectors shall be present when the state inspector conducts ride inspections.

 

3.                  Applying for and securing all applicable permits.

 

4.                  Conformance with all Public Safety and Fire Rescue requirements.

 

5.                  Fully executed indemnification/hold harmless agreement.

 

6.                  Adequate liability insurance of $1,000,000/$3,000,000 for the amusement ride company naming the City of North Lauderdale as an additional insured.

 

7.                  That all other applicable codes of the City regarding special events shall be adhered to and the terms, conditions and provisions imposed by the City Commission and Staff shall be met.

 

If the Commission concurs with this request, a motion is in order to approve the following motion:

 

MOTION:

 

To approve “The Broadview/Pompano Park 11th Annual Community Bazaar”, to be held on Saturday, December 1, 2007, from 11:00 A.M. to 3:00 P.M. at the Broadview/Pompano Park Community Park subject to the conditions listed in Staff’s memorandum.