CITY OF
COMMUNITY DEVELOPMENT DEPARTMENT
TO: Mayor
and City Commission
FROM: Richard
D. Sala, City Manager
BY: Tammy
L. Reed-Holguin, Community Development Director
DATE: October
25, 2007
SUBJECT: TAG
THANKSGIVING EMPLOYEE CARNIVAL
APPLICANT: The Answer Group (TAG)
The Answer Group (TAG) is sponsoring its tenth annual Thanksgiving Employee
Carnival, and is requesting permission to hold a special event featuring rides, games and a food stand. This event will be held on Monday, November 19th, 2007, from 2:00 P.M. to 9:00 P.M., in the TAG parking lot (see attached site plan). Please be advised that this event will be open to TAG employees and their families only. Specific details of the proposed event are set forth in Attachment A, which is made a part of this report.
This request is being submitted for the City Commission’s approval in accordance with Section 6-28 of the City Code of Ordinances requiring the governing body to approve special events.
The applicant will be required to submit the necessary permit applications and a certificate of insurance naming the City as an additional insured party. The applicant is confident that all permits/items necessary to conduct a safe and successful special event can be secured in a timely manner. City Commission approval will be subject to compliance with all City and County codes, including the conditions associated with the application, such as submission of an indemnity agreement and provision of restroom facilities.
The applicant understands that under no circumstances would the City permit the event to proceed unless and until all applicable codes are met. These codes must be met prior to the event’s opening and shall be continually adhered to while the event is operating.
Recommendation
Based on the foregoing, it is recommended that the City Commission approve a motion authorizing this event subject to the following conditions:
1. Submission of State rides inspection report for current carnival.
2. City inspectors shall be present when the state inspector conducts ride inspections.
3. Installation of proper barricades around special event area.
4. Applying for and securing all applicable permits.
5. Conformance with all Public Safety and Fire Rescue requirements, including hiring off-duty police officers, and fire rescue personnel for the length of this event, if required by the Departments.
6. Fully executed indemnification/hold harmless agreement.
7.
Adequate liability insurance of $1,000,000/$3,000,000
naming the City of
8. That all other applicable codes of the City regarding special events shall be adhered to and the terms, conditions and provisions imposed by the City Commission and Staff shall be met.
If the Commission concurs with this request, a motion is in order to approve the following motion:
MOTION:
Motion to approve “The Answer Group Thanksgiving Special Event” to be held on Monday, November 19, 2007 from 2:00 PM to 9:00 PM subject to the requirements outlined in the staff memorandum.
