CITY OF NORTH LAUDERDALE

 

SPECIAL COMMISSION MEETING

 

THURSDAY, MARCH 27, 2008

 

6:00 PM

 

MINUTES

 

The North Lauderdale City Commission met on Thursday, March 27, 2008 at the Municipal Complex for a Special Meeting which convened at 6:00 p.m.

 

1.                  ROLL CALL- Clerk called roll.  All present.

            Mayor Jack Brady

            Vice Mayor John R. Cangemi

            Commissioner Gary Frankel

            Commissioner Rich Moyle

            Commissioner David G. Hilton

            City Manager Richard D. Sala

            City Attorney Samuel S. Goren

Interim City Clerk Patricia Vancheri

 

2.                  ACTION ITEM

 

The City Commission is to review the proposals received by the City in response to Request for Proposals No. 08-02-299, and narrow the list by motion and without ranking to five (5) proposers, or some other number at the discretion of the City Commission but in no event less than three (3) proposers, for further consideration by the City Commission. 

 

City Attorney Goren said at tonight’s meeting it is the Commission’s directive to short list for the purposes of interview, those proposers for hurricane debris removal that have been reviewed by the Commission in accordance with the policies and procedures.  Mr. Goren indicated that his law firm also reviewed each of the proposals.  He said there were a total of 17 submitted proposals, which are listed in his memorandum dated March 6, 2008.  For the record, Mr. Goren indicated the proposers and status of the proposals as follows, in alphabetical order:

 

  1. Arbor Tree and Land d/b/a ATL Disaster Recovery-                Complete
  2. Ashbritt Environmental-                                                            Complete
  3. Asplundh Environmental-                                                          Complete
  4. Atlantic Coast Environmental-               Need 2nd years tax returns
  5. Bamaco, Inc.-                                                  No original certification or drug free affidavit
  6. Bergeron Emergency Services-                                     Complete
  7. Ceres Environmental Services-                                      Complete
  8. Crowder Disaster Recovery-                                                    Complete
  9. Crowder Gulf-                                                                          Complete
  10. DRC Emergency Services-                                                       Complete
  11. Grubbs Emergency Services-                            Letter of Intent not signed; no info re: criminal convictions
  12. Innovative Environmental Services, Inc.-           Need 2nd years tax returns; original drug free affidavits
  13. Mancon, Inc.-                                                  No tax returns
  14. Omni Pinnacle  -                                               No financial statements; no litigation or criminal disclosure
  15. Phillips & Jordan-                                                                     Complete
  16. SRS, Inc. (Storm Reconstruction Services)-      No notary seals on affidavit or certification
  17. Wood Resource Recovery, LLC-                     No signed letter of intent; original letter missing

 

Mr. Goren further stated that the Commission’s objective at this meeting was to narrow down the list to not less than three and not more than five proposers.  He outlined the backup materials which were in each of the proposals and said the Commission each had copies that they reviewed.  Further, Mr. Goren advised the Commission on the procedures they could take to narrow down the list.  Mr. Goren reiterated that they are not ranking them at this time, but simply narrowing down the list of proposers to interview. 

 

Commissioner Frankel made a motion to exclude from the list those proposals which were incomplete.  Seconded by Vice-Mayor Cangemi.  All in favor.

 

For the record, Mr. Goren listed the complete proposals as Numbers 1; 2; 3; 6; 7; 8; 9; 10; and 15.  City Commission each chose their top five choices and submitted it to the Clerk and City Attorney for tallying.  Mr. Goren gave the results of the Commission’s choices in no order of preference but by the numbers; Bergeron – five votes, Ashbritt – three votes, Arbor Tree – four votes, Phillips & Jordan- four votes and Asplundh – four votes.  He said Crowder Gulf got two votes; DRC got one vote and Crowder Disaster got two votes.  Mr. Goren said these are the five qualified proposers and at the Commission’s direction, he will notify the five that they have been pre-qualified and a time could be set during the month of April to interview. 

 

Commissioner Frankel made a motion to accept the five top choices.  Seconded by Vice Mayor Cangemi.  All in favor.

 

Commission discussed a possible date to interview.  Consensus was to set a Special Meeting on April 29, 2008 at 6:00 p.m. and give the proposers ten minutes each to present, and rank the top firms at the regular Commission meeting that same date.

 

Commissioner Hilton made a motion to approve the date of April 29th at 6:00 p.m.  Seconded by Commissioner Frankel.  All yes.

 

3.                  ADJOURNMENT – There being no further discussion, the meeting adjourned at 6:27 p.m.

 

Respectfully submitted,

 

 

Patricia Vancheri

Interim City Clerk