CITY OF NORTH LAUDERDALE

INFORMATION TECHNOLOGY DIVISION

 

To:                  Honorable Mayor and City Commission

 

From:              Richard D. Sala, City Manager

 

By:                  Ydia Forster, Interim Finance Director

                        Jack Naparano, Information Technology Manager

 

Date:               November 13, 2007

 

Subject:           Computer Replacements Program for FY 2008

 

To enhance employee productivity and keep pace with rapidly changing technology, North Lauderdale, (like many entities) uses a technology computer replacement process for staff. Under this process, most of the City computer equipment is replaced every 3 – 4 years, thus reducing hardware failures and maintenance cost while also maximizing staff efficiency.  Our FY 2008 computer replacement process calls for the following computer equipment related actions to replace our outdated equipment:

 

  • Purchase – 29 new City desktop computers, during the FY 2008 year, from Dell at a cost not to exceed $29,200.00 – Funding available in Information Technology Capital Account 5300801- 552180
  • Surplus – 34 older and outdated City computers (Exhibit “A”)
  • Reallocate – 1 laptop and 4 desktops to non-critical/training use (Exhibit “B”)

 

 

The purchase of these new computers will be staggered throughout the coming fiscal year to allow a smooth and seamless rotation of the new/old computer equipment.

 

Recommendation: The Administration recommends Commission consideration and approval of the attached Resolutions authorizing and directing the City Manager to:

 

  1. Purchase 29 replacement computers at expenditure not to exceed $29,200.00.

 

  1. Declare certain computers as listed in Exhibit "A", attached hereto, as surplus to the needs of the City due to the condition of the equipment or property and/or the current needs of the City; dispose of surplus computer equipment; directing the City Clerk to record this Resolution as authority for disposal of said property pursuant to Chapter 2, Article II, Section 2-36 of the City Code.

RESOLUTION 2007-____

 

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, AUTHORIZING AN EXPENDITURE NOT TO EXCEED $29,200.00 FOR THE CITY’S PURCHASE OF 29 REPLACEMENT COMPUTERS AS SET FORTH IN SECTION 1 BELOW, MADE A SPECIFIC PART OF THIS RESOLUTION FROM DELL COMPUTERS; PROVIDING FOR FUNDING; AND PROVIDING FOR AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, THAT:

 

Section 1:         The City Commission of the City of North Lauderdale, Florida, be and the same does hereby authorize and appropriate expenditure not to exceed $29,200.00 for the purchase of 29 replacement computers from Dell Computers for FY 2008 Computer Replacement Program.

 

Section 2:         The funds allocated and appropriated pursuant to this Resolution are available within the approved Information Technology Capital Fund, (Fund # 5300801- 552180).

 

Section 3:         This Resolution shall take effect immediately upon adoption.

 

PASSED AND ADOPTED BY THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA THIS 13th DAY OF NOVEMBER 2007.

 

APPROVED AS TO FORM:

 

 

____________________________________

CITY ATTORNEY SAMUEL S. GOREN

 

 

                                                                        ______________________________

                                                                        MAYOR JACK BRADY

 

 

                                                                        ______________________________

                                                                        VICE MAYOR RICH MOYLE

 

ATTEST:

 

____________________________________

ACTING CITY CLERK VANCHERI

 

 

RESOLUTION 2007-____

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA DECLARING THOSE CERTAIN COMPUTERS AS LISTED IN EXHIBIT "A" , ATTACHED HERETO, AS SURPLUS TO THE NEEDS OF THE CITY OF NORTH LAUDERDALE, DUE TO THE CONDITION OF THE EQUIPMENT OR PROPERTY AND/OR THE CURRENT NEEDS OF THE CITY; AUTHORIZING THE CITY MANAGER TO DISPOSE OF SURPLUS COMPUTER EQUIPMENT; DIRECTING THE CITY CLERK TO RECORD THIS RESOLUTION AS AUTHORITY FOR DISPOSAL OR DONATION OF SAID PROPERTY PURSUANT TO CHAPTER 2, ARTICLE II, SECTION 2-36 OF THE CODE; AND PROVIDING FOR AN EFFECTIVE DATE.

 

WHEREAS, the City Commission of the City of North Lauderdale, Florida, as recommended by the City Manager due to the condition of said property, finds that the computers listed in Exhibit "A", attached hereto, have become obsolete, uneconomical or inefficient, serve no useful function, or are without commercial value; and

 

WHEREAS, the replacement of the computer equipment listed in Exhibits "A" and "B" are a part of the Computer Replacement Program; and

 

WHEREAS, the City Commission therefore finds it in the City's reasonable exercise of its discretion, and in consideration of the bests interests of the City to declare the computer equipment listed in Section 1 of this Resolution as surplus to the needs of the City.

 

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, THAT:

 

Section 1:        The City Commission finds that the computer equipment listed in Exhibit "A"," attached hereto, have become obsolete, uneconomical or inefficient, serves no useful function, or is without commercial value.

 

Section 2:        The City Commission declares the computer equipment in Exhibit "A" as surplus property.

 

Section 3.        This Resolution therefore authorizes the City Manager to dispose of the computer equipment listed in Exhibit "A" in accordance with the requirements and procedures set forth in Chapter 2, Article II, Section 2-36 of the City of North Lauderdale Code of Ordinances.

 

Section 4:        This Resolution directs the City Clerk to record this Resolution as authority for the donation or disposal of the above listed computer equipment in the minutes of the regular or special meeting of the City Commission called for the purpose of disposing or donating said property.

 

Section 5:        All resolutions are parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict.

 

Section 7:        If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution.

 

Section 8:        This Resolution shall take effect immediately upon adoption

 

PASSED AND ADOPTED BY THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA THIS 13th DAY OF NOVEMBER 2007.

 

 

APPROVED AS TO FORM:

 

 

____________________________________

CITY ATTORNEY SAMUEL S. GOREN

 

 

                                                                        ______________________________

                                                                        MAYOR JACK BRADY

 

 

                                                                        ______________________________

                                                                        VICE MAYOR RICH MOYLE

 

ATTEST:

 

____________________________________

ACTING CITY CLERK VANCHERI

 

 

EXHIBIT “A”

 

 

SURPLUS

 

 

 

 

 

 

 

Device

Serial Number

Asset Number

1

Desktop

8DFYW31

1007919

2

Desktop

4DFYW31

1007921

3

Desktop

5Z41C21

10003946

4

Desktop

8Z41C21

10003975

5

Desktop

F051C21

10003973

6

Desktop

9Z41C21

10003959

7

Desktop

3Z41C21

10003967

8

Desktop

7051C21

10003971

9

Desktop

B051C21

10003969

10

Desktop

C051C21

10003950

11

Desktop

538M331

1007983

12

Desktop

JBFYW31

1007915

13

Desktop

3FFYW31

1007917

14

Desktop

DZ41C21

10003963

15

Desktop

2K02741

1007978

16

Desktop

9H02741

1007977

17

Desktop

bj02741

1007975

18

Desktop

6FFYW31

1007924

19

Desktop

4H02741

1007976

20

Desktop

5J02741

1007973

21

Desktop

HJ02741

10001129

22

Desktop

g0yy641

1007974

23

Desktop

HyFTR51

10000130

24

Desktop

CQP1B41

1007970

25

Desktop

2QP1B41

1007969

26

Desktop

1RP1B41

1007954

27

Desktop

DK02741

1007971

28

Desktop

GQP1B41

1007955

29

Desktop

JH02741

1007972

 

 

 

 

 

EXHIBIT “B”

 

 

 

     REALLOCATE

 

 

 

 

Device

Serial Number

Asset Number

31

Desktop

1151C21

10003953

32

Desktop

jhp1851

10001014

33

Desktop

H051C21

10003978

34

Desktop

HDFYW31

1007928

35

Laptop

G58FF21

10003979